Starter Service Kit
The Starter Service Kit is the entry point for event teams that need a single place to track vendors, deliveries, and staff assignments without building a system from scratch. It is designed for conference organizers and festival planners who are moving away from spreadsheets and group chats but are not ready for a fully custom operation.
This kit covers the core coordination tasks that eat up the most time during event week: venue scheduling, equipment rental tracking, staff rostering, and catering coordination. Instead of chasing updates across email threads, your team gets one dashboard where every supplier, permit, and delivery window is visible at a glance.
What makes this kit different is the emphasis on real-world constraints. Loading dock hours, vendor check-in times, and kitchen access windows are all mapped to the venue's actual schedule. The kit includes a pre-built checklist for load-in and load-out, a vendor contact directory, and a simple traffic flow plan for on-site deliveries.
For a typical two-day conference with 15 to 25 vendors, the Starter Service Kit gives your production manager a clear view of who is arriving, when, and what they need. It is a practical starting point that can be expanded later with additional modules for multi-venue events or larger festivals.
What production teams say after a live event
We ran a three-day conference with 40 vendors and the load-in schedule held to the minute. The dashboard gave our site crew one place to check delivery windows instead of chasing emails.
The catering drop for our gala was the smoothest we have had. Every supplier knew their dock time and the kitchen staff were never left waiting on a late delivery.
Coordinating AV, staging, and security across two halls used to take three separate spreadsheets. With the unified timeline, our morning stand-up went from forty minutes to ten.
We had a last-minute room swap an hour before doors opened. The vendor list updated instantly and every supplier got the new access code without a single phone call.
The equipment rental tracker saved us from double-booking two forklifts during strike. That alone paid for the coordination fee.
Feedback collected from conference organizers, festival planners, and corporate function teams after their first event with LJRM Management.